The Climbing Clan

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{"ID":296,"SpaceID":5,"PageID":40,"HasCommentsThread":false,"SeoTags":{"OpenGraphTags":[{"ID":"og:title","Name":"Summit Up Indoor Event Volunteering Roles"},{"ID":"og:type","Name":"website"},{"ID":"og:url","Name":"https://www.climbingclan.com/Cms/Spaces/About/Summit+Up+Indoor+Event+Volunteering+Roles"}],"NonOpenGraphTags":[]},"Path":"Summit+Up+Indoor+Event+Volunteering+Roles","Title":"Summit Up Indoor Event Volunteering Roles","Author":{"ID":46,"Name":"Caitlin Fotheringham","CompanyName":null,"HasEmail":true},"Version":3,"IsDraft":false,"IsOldVersion":false,"PublicationDate":"19/09/2025 18:34","VersionDescription":"v3 - Caitlin Fotheringham","HideHeader":false,"IsFullWidth":false,"ThemeCode":null,"BackgroundColour":null,"JumpLinks":[{"Name":"pairing","Caption":"Pairing"},{"Name":"Cake Person","Caption":"Cake Person"},{"Name":"event-reporter","Caption":"Event Reporter"},{"Name":"event-director","Caption":"Event Director"}],"Blocks":[{"Columns":[{"Width":12,"WidthClasses":"col-md-12 col-sm-12 col-xs-12","Elements":[{"ID":1795,"Type":"HTML","Content":"\u003cp\u003e\u003cstrong\u003eYour job: \u003c/strong\u003emake sure everyone has a climbing partner\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhen:\u003c/strong\u003e 6:25-7pm\u0026nbsp;on a Wednesday evening\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cbr\u003eWhat to do: \u003c/strong\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eCollect the flag from reception\u003c/li\u003e\u003cli\u003eSet up the flag in a visible spot by a bench downstairs, ready for people arriving at 6:35\u003c/li\u003e\u003cli\u003eBring up the attendee list on your phone. You’ll have access to this because you\u0027re assigned pairing\u003c/li\u003e\u003cli\u003eCheck if any attendees have written a note for pairing (ask the Event Director if you don\u0027t know how to do this)\u003c/li\u003e\u003cli\u003eWelcome people as they arrive\u003c/li\u003e\u003cli\u003eFind out their name and ask what kind of climbing they\u0027re keen for - try to pair them with someone similar\u003c/li\u003e\u003cli\u003eUse the \u0022Track Attendance/Take Register\u0022 button at the bottom of this week\u0027s event page to record attendance\u003c/li\u003e\u003cli\u003eAt 7pm, head off to climb!\u003c/li\u003e\u003c/ul\u003e\n\u003cdiv\u003e\u003cbr\u003e\u003c/div\u003e\n\u003cul\u003e\u003cli\u003eIf there are any latecomers, find them a partner at cake\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cul\u003e\u003c/ul\u003e\n\u003cp\u003e\u003cstrong\u003eExtra tips for pairing:\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eExtra tips for pairing:\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eCheck the attendee list for non-belayers and consider who you might put them in a three with\u003c/li\u003e\u003cli\u003eFocus on matching people with similar attitudes and energy levels rather than climbing grades\u003c/li\u003e\u003cli\u003ePair experienced newcomers with experienced regular climbers (who can make them feel welcome to the Clan, and raise any safety concerns if needed)\u003c/li\u003e\u003cli\u003eLead belayers who are joining us for the first time should ideally be put in threes\u003c/li\u003e\u003cli\u003eEncourage people to wait at pairing (not go to boulder etc). You can say things like \u0022would you mind hanging around, we\u0027ll get you climbing ASAP\u0022\u003c/li\u003e\u003cli\u003ePrioritise getting people out climbing, even if the pairing isn\u0027t perfect, to avoid a build up at the pairing area\u003c/li\u003e\u003cli\u003eThe Event Director can usually help if you need an extra pair of hands\u003c/li\u003e\u003cli\u003e\u003cbr\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003eThank you so much for doing this, we know it takes time and energy and we\u0027re really grateful for you!\u003c/p\u003e\n\u003cp\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cul\u003e\u003c/ul\u003e","ContentConfig":{"Caption":"Pairing","Icon":null,"IconColour":null,"CaptionColour":null,"UnderlineColour":null,"TextColour":null,"FontSize":null,"LineHeight":null,"RequiresLoggedInUser":false,"BottomMargin":0,"PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":"pairing","PageLinkCaption":"Pairing"},"ComponentCode":null,"ComponentError":null,"BottomMargin":"0px","PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","CssClass":null,"ResponsiveClasses":"","PageLinkName":"pairing","PageLinkCaption":"Pairing","Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""},"ImageConfig":{"ImageURL":null,"ObjectFit":"contain","ImageHeight":null,"FrameStyle":null,"BorderRadius":null,"Caption":{"IsActive":false,"Text":null,"SubText":null,"Font":{"Size":null,"Colour":null},"SubFont":{"Size":null,"Colour":null},"Alignment":null,"Position":null,"Margin":null,"BackgroundColour":null,"Blur":false,"Hover":false},"AltText":null,"LinkURL":null,"BottomMargin":0,"PaddingLeft":"10px","PaddingTop":"10px","PaddingRight":"10px","PaddingBottom":"10px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"IgnoreCache":false}]}],"ColumnSpacing":"0px","BottomMargin":"0px","TopPadding":"0px","IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""}},{"Columns":[{"Width":12,"WidthClasses":"col-md-12 col-sm-12 col-xs-12","Elements":[{"ID":1796,"Type":"HTML","Content":"\u003cp\u003e\u003cstrong\u003eYour job: \u0026nbsp;\u003c/strong\u003eget everyone climbing with the Clan to head to cake and\u0026nbsp;leave the cake area looking crumb and chaos-free\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhen:\u0026nbsp;\u003c/strong\u003eWhen you arrive, and then at 7:50pm on a Wednesday evening\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhat to do:\u003c/strong\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eWhen you arrive, pop your head into the room reserved for us and make sure the it is ready for us to use - the Event Director can help if you don’t know where it is.\u003c/li\u003e\u003cli\u003eAt 7:50pm, go round the centre looking for people who are part of the Clan\u003c/li\u003e\u003cli\u003eRemind them to come to cake\u003c/li\u003e\u003cli\u003eYou can say something like\u003cul\u003e\u003cli\u003e\u003cem\u003eHi! Sorry to interrupt, just wanted to let you know it\u0027s cake in ten minutes!\u003cbr\u003e\u003cbr\u003e\u003c/em\u003e\u003c/li\u003e\u003c/ul\u003e\u003c/li\u003e\u003cli\u003eAt 8pm, do a final sweep around the centre and encourage any last Clan members to scurry towards cake ASAP!\u003c/li\u003e\u003cli\u003eAfter the break, make sure the room is tidy and crumbs disposed of!\u003cbr\u003e\u003cbr\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003eThanks for being the cherry on the top of cake time, you\u0027re ace!\u003c/p\u003e","ContentConfig":{"Caption":"Cake Person","Icon":null,"IconColour":null,"CaptionColour":null,"UnderlineColour":null,"TextColour":null,"FontSize":null,"LineHeight":null,"RequiresLoggedInUser":false,"BottomMargin":0,"PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":"Cake Person","PageLinkCaption":"Cake Person"},"ComponentCode":null,"ComponentError":null,"BottomMargin":"0px","PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","CssClass":null,"ResponsiveClasses":"","PageLinkName":"Cake Person","PageLinkCaption":"Cake Person","Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""},"ImageConfig":{"ImageURL":null,"ObjectFit":"contain","ImageHeight":null,"FrameStyle":null,"BorderRadius":null,"Caption":{"IsActive":false,"Text":null,"SubText":null,"Font":{"Size":null,"Colour":null},"SubFont":{"Size":null,"Colour":null},"Alignment":null,"Position":null,"Margin":null,"BackgroundColour":null,"Blur":false,"Hover":false},"AltText":null,"LinkURL":null,"BottomMargin":0,"PaddingLeft":"10px","PaddingTop":"10px","PaddingRight":"10px","PaddingBottom":"10px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"IgnoreCache":false}]}],"ColumnSpacing":"0px","BottomMargin":"0px","TopPadding":"0px","IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""}},{"Columns":[{"Width":12,"WidthClasses":"col-md-12 col-sm-12 col-xs-12","Elements":[{"ID":1797,"Type":"HTML","Content":"\u003cp\u003e\u003cstrong\u003eYour job:\u003c/strong\u003e share pictures and stories of the event on Facebook\u003cstrong\u003e\u003cbr\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eWhen: \u003c/strong\u003eduring a Wednesday night, and for a few mins\u0026nbsp;on Thursday or Friday\u003cstrong\u003e\u003cspan style=\u0022font-size: 18px;\u0022\u003e\u003cbr\u003e\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022font-size: 18px;\u0022\u003eWhat to do:\u003c/span\u003e\u003c/strong\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003eAt the event, take photos and ask people a question about the night (something like \u0022What did you learn tonight? What did you see someone else achieve?)\u003c/li\u003e\u003cli\u003eOn Extra-Welcome events, ask people \u0022what made you feel welcome\u0022 and include this in your report\u003c/li\u003e\u003cli\u003eWithin a day or two, go to\u003ca href=\u0022https://www.facebook.com/groups/theclimbingclan/\u0022\u003e the Climbing Clan Facebook group\u003c/a\u003e and click where it says \u0022What\u0027s on your mind?\u0022\u003c/li\u003e\u003cli\u003eWrite up a fun account of what happened on Wednesday night\u003c/li\u003e\u003cli\u003eIf you\u0027re stuck for what to say, scroll down to have a look at other weeks’ reports\u003c/li\u003e\u003cli\u003eUsing bullet points can help keep the report clear and punchy\u003c/li\u003e\u003cli\u003eIf you can, tag people in when you write their highlight \u003c/li\u003e\u003cli\u003eAdd any photos you took\u003c/li\u003e\u003cli\u003ePress post and you\u0027re done!\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cp\u003eThank you for doing this! Your words and photography skills are helping build community. 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At the beginning, you\u0027ll be pairedwith an experienced ED who will show you the ropes.\u0026nbsp;\u003c/p\u003e\n\u003cp\u003eIf youre interested in becoming part of the ED team, please have a chat with Hanna to find out more.\u003c/p\u003e\n\u003ch2\u003e\u003cspan style=\u0022font-size: 18px;\u0022\u003eWhat to do:\u003c/span\u003e\u003c/h2\u003e\n\u003ch3\u003e\u003cspan style=\u0022font-size: 16px;\u0022\u003eBefore the event:\u003c/span\u003e\u003c/h3\u003e\n\u003cul\u003e\u003cli\u003eAllocate the volunteers - prioritise pairing\u003c/li\u003e\u003cli\u003eCheck the website so you know what to announce - key events and dates coming up. If you want to nominate someone else to do it, that’s great, just make sure they have the info.\u003c/li\u003e\u003c/ul\u003e\n\u003ch3\u003e\u003cspan style=\u0022font-size: 16px;\u0022\u003eThe main things you’ll need to do on Wednesday are:\u003c/span\u003e\u003c/h3\u003e\n\u003cul\u003e\u003cli\u003eArrive around at the centre at about 6.25pm.\u003c/li\u003e\u003cli\u003eMake sure the person doing pairing has access to the attendee list and knows what they’re doing.\u003c/li\u003e\u003cli\u003eMake sure people do their roles, or cover any roles needed. \u003c/li\u003e\u003cli\u003eUnless you’re needed elsewhere, go with pairing to a bench downstairs and support them until 7pm (or until everyone has arrived), when pairing should close. \u003c/li\u003e\u003cli\u003eOn extra welcome night, support with supervisor forms as needed.\u003c/li\u003e\u003cli\u003eIf anything needs to be passed on to the Indoor Coordinator, send a Facebook message to the Event Director chat, or email \u003ca href=\u0022mailto:indoor@climbingclan.com\u0022\u003eindoor@climbingclan.com\u003c/a\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eAt the end of the evening you’ll also need to:\u003c/strong\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cul\u003e\u003c/ul\u003e\n\u003cul\u003e\u003cli\u003eMake sure all the kit and the banner go back into the locker.\u003c/li\u003e\n\n\u003cli\u003eMark any cancellations/no-shows on the sign up.\u003c/li\u003e\u003c/ul\u003e","ContentConfig":{"Caption":"Event Director","Icon":null,"IconColour":null,"CaptionColour":null,"UnderlineColour":null,"TextColour":null,"FontSize":null,"LineHeight":null,"RequiresLoggedInUser":false,"BottomMargin":0,"PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":"event-director","PageLinkCaption":"Event Director"},"ComponentCode":null,"ComponentError":null,"BottomMargin":"0px","PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","CssClass":null,"ResponsiveClasses":"","PageLinkName":"event-director","PageLinkCaption":"Event Director","Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""},"ImageConfig":{"ImageURL":null,"ObjectFit":"contain","ImageHeight":null,"FrameStyle":null,"BorderRadius":null,"Caption":{"IsActive":false,"Text":null,"SubText":null,"Font":{"Size":null,"Colour":null},"SubFont":{"Size":null,"Colour":null},"Alignment":null,"Position":null,"Margin":null,"BackgroundColour":null,"Blur":false,"Hover":false},"AltText":null,"LinkURL":null,"BottomMargin":0,"PaddingLeft":"10px","PaddingTop":"10px","PaddingRight":"10px","PaddingBottom":"10px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"IgnoreCache":false}]}],"ColumnSpacing":"0px","BottomMargin":"0px","TopPadding":"0px","IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""}}],"PageURL":"https://www.climbingclan.com/Cms/Spaces/About/Summit+Up+Indoor+Event+Volunteering+Roles?version=3","AllVersions":[],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanCopy":false,"CanCreateTemplate":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}
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